Hands-On Exercises

Mike Carlson, the General Manager of Vernier Luxury Suites, is extremely fond of the Tahoma font. He finds himself spending a lot of time reformatting text to appear in the Tahoma font. In this exercise, Mike creates a new template that automatically applies his favorite font to several styles. Assume the role of Mike and perform the steps that he identifies.

1. Open the "wd10xtra01.doc" Word file and save it to your personal storage location as "mike".
2. Save this document as a template before proceeding:

3. CHOOSE: File, Save As

   SELECT: Document Template (*.dot) from the Save As Type drop-down list

   Call the template "mike.dot"

   (Note: Word will attempt to save the template to the default template directory. If you are not able to use this directory then use your personal storage location.)

4. To apply the Heading 1 style to the heading "Heading 1"
   CLICK: in the title "Heading 1"
   SELECT: Heading 1 from the Style drop-down list on the Formatting toolbar
5. To apply the Heading 2 style to the heading "Heading 2"
   CLICK: in the title "Heading 2"
   SELECT: Heading 2 from the Style drop-down list on the Formatting toolbar
6. Using the same procedure described in the previous step, apply a Heading 3 style to the heading "Heading 3".
7. To modify the Normal style:
   CLICK: Styles and Formatting button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image1.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) on the Formatting toolbar to display the task pane

8. RIGHT-CLICK: Normal style in the task pane

   CHOOSE: Modify from the right-click menu

9. To change the style’s formatting:

10. CHOOSE: Tahoma from the Font drop-down list

    CLICK: OK button

    ( Note: Be sure that the box marked "Add to template" is checked in.)

11. Modify the Heading 1, Heading 2, and Heading 3 styles to use the Tahoma font as described in steps 5 and 6. Your screen should now appear similar to figure 10.1.

Figure 10.1 "mike" document

<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image2.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (12.0K)</a>

12. Close the Styles and Formatting pane.

13. CLICK: Styles and Formatting button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image1.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) on the Formatting toolbar.

14. Since Mike only wanted the styles for his template, he deletes the actual text.

15. CHOOSE: Edit, Select All

    PRESS: Delete key

16. Save the template and then close it.
17. Test the new template:

18. CHOOSE: File, New

    CLICK: mike.dot under the New From Template heading in the New Document task pane

    (Note: if you had to save the template to your personal storage location, simply open the template file from there by choosing File, Open.)

19. TYPE: Your Name

20. PRESS: Enter key twice

    TYPE: Your Instructor’s Name

    PRESS: Enter key

21. Using the procedure outlined in step 3, apply the Heading 1 format to your name and the Heading 2 format to your instructor’s name.
22. Save the new document as "template test" in your personal storage location and close Word.

Data File: wd10xtra01 (24.0K)

Temporary Solutions: Using Document Versions

Erica Kinsey is collaborating on a short company history. She has been asked to make some minor changes to the current company history. Instead of saving her changes as a new document, she saves disk space and keeps her documents better organized by saving her changes as a new version. Assume the role of Erica and perform the steps that she identifies.

1. Open the "wd10xtra02.doc" Word file and save it to your personal storage location as "TS Story".
2. To modify the Heading 2 style:
   CLICK: Styles and Formatting button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image1.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) on the Formatting toolbar to display the task pane

3. RIGHT-CLICK: Heading 2 style in the task pane

   CHOOSE: Modify from the right-click menu

4. To change the style’s formatting:

5. CHOOSE: Ariel Black from the Font drop-down list

   CHOOSE: 16 from the Font Size drop-down list

   CLICK: OK button

   Close the Styles and Formatting task pane

   Your document should now appear similar to figure 10.2.

   Figure 10.2 "TS Story" document

   <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image5.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (18.0K)</a>

6. Save the changes as a new version:

7. CHOOSE: File, Versions

   CLICK: Save Now button

   TYPE: Style Revision in the comments text box

   CLICK: OK button

8. Close the document.

Data File: wd10xtra02 (27.0K)

Jan Dice: Creating a Master Document

Jan Dice, Attorney at Law, is compiling a series of documents on campaign reform legislature into one document. Assume the role of Jan and perform the steps she identifies.

1. Download the following files to your personal storage location:

2. wd10xtra03a.doc

   wd10xtra03b.doc

   wd10xtra03c.doc

   wd10xtra03d.doc

3. Start a new blank document and save it as "campaign reform" to your personal storage location.
4. Switch to Outline view and then insert the wd10xtra03a.doc as a subdocument.
5. Continue, adding the following documents as subdocuments:

6. wd10xtra03b.doc

   wd10xtra03c.doc

   wd10xtra03d.doc

7. In Outline view change the display to include only the first level of headings, if they are not already set to that level.
8. In Outline view, move the third subdocument so that it is positioned last in the master document. Your screen should now appear similar to Figure 10.3.

Figure 10.3 "Campaign Reform" master document

<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh10_acq_Image6.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (3.0K)</a>

Data File: wd10xtra03a (28.0K)
Data File:wd10xtra03b (31.0K)
Data File:wd10xtra03c (95.0K)
Data File:wd10xtra03d (59.0K)