Hands-On Exercises

Hands-On Exercises Ch02 (68.0K)

Mike Carlson, general manager of the Vernier Luxury Suites, has decided to update the letter that is left in every guest room on arrival. Assume the role of Mike to modify an existing document. You will use the Find and Replace command and Word’s proofing tools.

1. Open the WD02XTRA01 data file.
2. Save the document as "Guest Arrival Letter" to your personal storage location.
3. Notice that Word has marked every instance of the word "Vernier" as a misspelling. Let’s add the word to the user dictionary.

RIGHT-CLICK: any instance of the word "Vernier"

CHOOSE: Add to Dictionary ( Note: If you are unable to add the word to the dictionary, then choose the "Ignore All" option instead.)

4. Make all instance of the hotel’s name appear in italics.

CHOOSE: Edit, Replace

TYPE: Vernier Luxury Suites in both the Find What: and Replace With: text boxes

CLICK: The More button to display more replace options. (If this is already enabled, the button will read "Less" and you can skip this step.)

CLICK: The Format button near the bottom of the dialog box under the "Replace" heading and choose Font

CLICK: Italic under Font Style

CLICK: the OK button

CLICK: Replace All

Word should inform you that it made three replacements.

5. Mike has decided that he does not like the use of the word "sincerely" in the last sentence because the word also appears as his closing. Let’s find a suitable synonym.

RIGHT-CLICK: the word "sincerely" in the last sentence.

CHOOSE: Synonyms

CHOOSE: Genuinely from the dynamic menu

6. The restaurant is in the process of being redecorated and will have a new name in the coming months. Remove the reference to the name of the restaurant.

SELECT: the text ", Plucky’s, "

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image1ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

Your document should now appear similar to Figure 2.1.

Figure 2.1 "Guest Arrival Letter" document

<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image2ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

7. Save and then close the document.

Data File: WD02XTRA01 (24.0K)

Temporary Solutions: Editing a Report

Holly Foraker, a clerical assistant at temporary Solutions, has been asked to reformat the employee handbook. Assume the role of Holly in editing a page from the handbook. You will practice several useful techniques including positioning the insertion point, selecting and changing text, and some AutoCorrect options.

1. Open the WD02XTRA02 data file.
2. Save the document to your personal storage location as "IT Policy".
3. To move the insertion point to the end of the document and then insert some text:

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image3ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a> + <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image4ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image5ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a> once

TYPE: If you have questions about this policy, please contact the help desk.

4. To move the insertion point back to the beginning of the document:

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image3ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a> + <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image6ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

5. SELECT: the existing title (E-Mail System) at the top of the document.
6. To replace the selected text:

TYPE: Information Systems Use Policy

7. Add a border under the title:

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image5ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

TYPE: three equal signs (=)

A double borderline should now appear beneath the title.

8. Save the revised document. The policy should appear similar to Figure 2.2.

Figure 2.2 "IT Policy" document

<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image7ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a>

Data File: WD02XTRA02 (27.0K)

Jan Dice: Modifying a Document

Attorney Jan Dice uses Word frequently in the course of business. Because many of her documents contain the same content and wording, she has created "generic" version sof certain documents. In this exercise, you will assume the role of Jan as she creates a new document and pastes existing text into it.

1. Create a new blank document.
2. Insert today’s date.

CHOOSE: Insert, Date

PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image5ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a> twice

3. Type the recipient’s address as follows:

Robert Ream

1714 E. Town St

Shelbyville, OH 42152

4. PRESS: <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/Ch02_Image5ho.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (50.0K)</a> twice
5. Open the file WD02XTRA03
6. In this newly opened file, select all of the text.

CHOOSE: Edit, Select All

7. On your own, copy the text to the clipboard.
8. Return to your original document and paste the clipboard contents.
9. Change the underscored portions to reflect the following meeting information:

June 16, 2002

4:00 p.m.

Shelbyville Coffee Haus

10. Save your new document as "Ream Letter". Close the WD02XTRA03 document without saving.

Data File: WD02XTRA03 (19.0K)