Hands-On Exercises

Vernier Luxury Suites: Creating a Table

Drew Armstrong is the Human Resources Manager at the Vernier Luxury Suites. The department is having a meeting to explain a new policy. Drew needs to create an attendance sheet to note who has attended and who has not. Assume the role of Drew as she creates a table in Word for this purpose.

Create a new blank document.
Let’s use the Insert Table button to create a table that is 3 columns wide by 5 rows high.
CLICK: Insert Table button ( )
DRAG: the mouse pointer downward into the grid menu
SELECT: 5 x 3 Table from the grid menu
The insertion point is positioned in the first cell. To insert headings in the first row:
TYPE: Employee Name
PRESS: Tab key
TYPE: Department
PRESS: Tab key
TYPE: Signature
Let’s change the font formatting for the entire table to a Tahoma, 12 point font. To select the entire table:
CHOOSE: Table, Select, Table
Apply a Tahoma, 12 point font to the table.
To format all the headings so that they are bold and center-aligned.
CLICK: in the first row of the table
CHOOSE: Table, Select, Row
CLICK: Bold button ( )
CLICK: Center button ( )
Let’s insert a new row at the top of the table. With the first row selected:
CHOOSE: Table, Insert, Rows Above
The newly inserted row should be selected.
To merge all the selected cells in the top row:
CHOOSE: Table, Merge Cells
To type a title in the merged row:
CLICK: in the merged row
TYPE: Policy Meeting Attendance List
Format the top row using an Arial, 20-point font.
Save document as "Meeting Attendance" to your personal storage location. The table now appears similar to Figure 5.1

Figure 5.1
"Meeting Attendance" document

Preview and print your work, then close the document.

Temporary Solutions: Formatting a Table

In this exercise, you assume the role of Erica in formatting an existing table and applying borders and shading.

Open the WD05XTRA01 data file and then save it as "Web Dev Positions" to your personal storage location
If you don’t see gridlines:
CHOOSE: Table, Show Gridlines
Your screen should now appear similar to Figure 5.2.

Figure 5.2
"Web Dev Positions" document

If the Tables and Borders toolbar isn’t already displaying:
CLICK: Tables and Borders button ( ) on the Standard toolbar.
To set a blue line color and apply inside borders to the entire table, do the following:
CLICK: inside the table
CHOOSE: Table, Select, Table
CLICK: Border Color button ( ) on the Tables and Borders Toolbar
CHOOSE: blue
CLICK: Border button ( ) drop-down arrow
CHOOSE: Inside Horizontal Border ( )
To apply bold and Tahoma formatting to the title:
CLICK: in the first row of the table
CHOOSE: Table, Select, Row
CLICK: Bold button ( )
CHOOSE: Arial from the Font drop-down list
To apply bold and Arial formatting to the column headings:
CLICK: in the second row of the table
CHOOSE: Table, Select, Row
CLICK: Bold button ( )
CHOOSE: Arial from the Font drop-down list
To approximately double the height of the first row:
DRAG: the first row’s bottom border down
To align the column headings so that they are centered horizontally within the cell:
CLICK: in the first row of the table
CHOOSE: Table, Select, Row
CLICK: Center button ( )
To apply Pale Blue shading to the title row:
CLICK: in the first row
CHOOSE: Table, Select, Row
CLICK: Shading Color ( ) drop-down arrow
CHOOSE: Pale Blue
To apply Pale Blue shading to the title row:
CLICK: in the first row
CHOOSE: Table, Select, Row
CLICK: Shading Color ( ) drop-down arrow
CHOOSE: Pale Blue
To apply Light Turquoise shading to the heading row:
CLICK: in the second row
CHOOSE: Table, Select, Row
CLICK: Shading Color ( ) drop-down arrow
CHOOSE: Light Turquoise
To hide the Tables and Borders toolbar from view:
CLICK: Tables and Borders button ( ) on the Standard toolbar

The table should now appear similar to Figure 5.3.

Figure 5.3
"Web Dev Positions" document after formatting the table

Save and then close the document.

Data File: WD05XTRA01 (28.0K)

Jan Dice: Applying Column Formatting

Now the neighborhood Word expert, Jan is helping to format her neighborhood’s weekly newsletter. Assume the role of Jan and perform the steps that she identifies.

Open the WD05XTRA02 data file and then save it as "Neighborhood News" to your personal storage location. The document should now appear similar to Figure 5.4.

Figure 5.4
"Neighborhood News" document

Position the insertion point in the first paragraph and then apply two-column formatting to the document.
Format the columns so that a vertical line appears between them.
Balance the columns so that the same amount of text appears in the column on the left as in the column on the right. Your document should now appear similar to figure 5.5

Figure 5.5
Two column document

Save and close the document.

Data File: WD05XTRA02 (25.0K)

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