Case Problems

Fordman’s Hawaiian Adventures

Lucinda has sent a document to Josh to make improvements. In the following exercises, assume the roles of Josh and Lucinda as they use the document sharing functions in Word and add some data from Excel.

1. Lucinda has sent Josh a document that describes the climate of the Hawaiian Islands. She wishes Josh to look it over and make any changes he sees fit. Josh opens the WD08XTRA05.doc Word file and saves it to his personal storage location as "Climate." He then turns on tracked changes and changes the text "as we do" to "as the rest of the United States does". He also adds a comment to the end of the document. Positioning the insertion point at the end of the text, he adds the comment "Do you still have that climate table? Could we add it here?" He then saves the document and sends it back to Lucinda. At this point, the document appears similar to that shown in Figure 8.3. You can leave the document open for the next exercise.

Figure 8.3 Revised "climate" document

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2. Lucinda has received the climate document and opens it. She saves it to her personal storage location as "climate revised". Using the reviewing toolbar, she accepts the changes that Josh made to the second sentence. She looks around and realizes that she no longer has the table that he is referencing, so she adds a reply to his comment stating "I’m sorry — I don’t. I e-mailed it to you a few weeks ago. Maybe it is still in your e-mail folders?" She saves the document and then sends it back to Josh. The document should now appear similar to Figure 8.4. You can leave the document open for the next exercise.

Figure 8.4 "climate revised" document

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3. Josh has received the "climate revised" document and opens it. He remembers that he does indeed have a copy of the climate table in an Excel workbook. He opens the WD08XTRA04.xls Excel file. Deciding that the weather in Hawaii is probably not going to change any time soon, he feels comfortable simply copying and pasting the table to the bottom of the Word document. He then centers the table. Satisfied with the document, Josh removes the comments and saves it to his personal storage location as "climate final". He then closes the document and dreams of the island paradise.

Data File: wd08xtra05 (24.0K)
Data File: wd08xtra04 (13.0K)