Hands-On Exercises

In this exercise, assume the role of facilities manager Charles as he navigates a document using some of the techniques learned in chapter 9.

1. Open the wd09xtra01.doc Word file and save it to your personal storage location as "Recycling". The document should appear similar to figure 9.1.

Figure 9.1 "Recycling" document

<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image1.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (10.0K)</a>

2. Now practice browsing through the document using the Select Browse Object button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image2.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ).

3. CLICK: Select Browse Object button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image2.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> )

4. To browse through the document’s headings:

5. CLICK: Browse by Heading button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image3.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) in the displayed button menu.

6. Use the Next (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image4.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) and Previous (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image5.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (0.0K)</a> ) buttons on the vertical scroll bar to browse forward and backward through the headings.
7. In this step, you display a document map for the document.

8. CLICK: Document Map button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image6.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (1.0K)</a> ) on the Standard toolbar

9. Click on the headings displayed in the Document Map to browse directly to that section.
10. To close the Document Map pane:

11. CLICK: Document Map button (<a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image6.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (1.0K)</a> ) on the Standard toolbar

12. Save and then close the "Recycling" document.

Data File: wd09xtra01 (36.0K)

Temporary Solutions: Inserting Footnotes and Cross References

Karen Bailey, the marketing director for Temporary Solutions, has created a press release. This press release, in addition to being its own document, will also become part of a larger press kit and might change format. Because of this, Karen wants to include a cross reference to her chart so that the page number will not have to be updated if the chart is moved. Assume the role of Karen and perform the steps that she identifies.

1. Open the "wd09xtra02.doc" Word file and save it as "Press Release" in your personal storage location.
2. Position the insertion point so that it is at the end of the last line of text ("…can offer more consistent employment because of its size.")
3. Insert a footnote.

4. CHOOSE: Insert, Reference, Footnote

   CLICK: Insert button to accept the default settings

   TYPE: Benefits package dependent on full or part-time status of employee.

5. Position the insertion point so that it is directly after the text "classroom management skills" and insert another footnote that says "Classroom management skills training provided by Special Educational Solutions." (Notice that the footnotes were renumbered.)

6. The footnotes should now appear similar to figure 9.2.

   Figure 9.2 "Press Release" footnotes

   <a onClick="window.open('/olcweb/cgi/pluginpop.cgi?it=gif:: ::/sites/dl/free/0072471026/26780/WCh09_acq_Image7.gif','popWin', 'width=NaN,height=NaN,resizable,scrollbars');" href="#"><img valign="absmiddle" height="16" width="16" border="0" src="/olcweb/styles/shared/linkicons/image.gif"> (2.0K)</a>

7. Add a bookmark to the chart.

8. CLICK: the chart object to select it

   CHOOSE: Insert, Bookmark

9. In the Insert Bookmark dialog box, name the bookmark "backwater"

10. TYPE: backwater

    CLICK: OK button

11. Add a cross reference to the chart.

12. Position the insertion point at the end of the second paragraph (after the text "since 1997").

    TYPE: See chart on page x.

    DOUBLE-CLICK: the "x" you just typed to select it

13. CHOOSE: Insert, Reference, Cross-Reference

14. SELECT: Bookmark from the Reference Type drop down menu

    SELECT: Page Number from the Insert Reference To drop down menu.

    CLICK: Insert button

    CLICK: Close button

15. Save and close the document.

Data File: wd09xtra02 (29.0K)

Jan Dice: Creating an Index

Assume the role of Jan as she creates an index for her copy of the U.S. Constitution.

1. Open the "wd09xtra03.doc" Word file and save it to your personal storage location as "Constitution".
2. In this step, you mark index entries. Keep the following in mind as you proceed:
3. • Mark all entries shown in blue. Be sure to use the "mark all" button.
   • Mark the two entries shown in orange as individual sub-headings below the "Congress" entry
4. Position the insertion point at the end of the document and then insert a page break.
5. With the insertion point positioned at the end of the document, generate the index using the Modern format.
6. Since parts of the document are displaying in blue and orange, select all the text in the document and then apply black.
7. Save, print, and then close the revised document.

Data File: wd09xtra03 (158.0K)