Appendix C lists a glossary of terms used in Computer Accounting with Peachtree Complete 2005, Release 12, Ninth Edition. The number in parentheses refers to the textbook page. Appendix C is also included on the textbook website at www.mhhe.com/yacht2005, link to Student Edition, then Glossary.

accounting equation	The accounting equation is stated as assets = liabilities + owner's equity. (See page(s) (p. 670))
accounts payable	The money a company owes to a supplier or vendor. (See page(s) (p. 364))
accounts payable ledger	Shows the account activity for each vendor. (See page(s) (p. 385))
accounts payable transactions	Purchases of merchandise for resale, assets, or expenses incurred on credit from vendors. (See page(s) (p. 364))
accounts receivable	Money that is owed by customers to the business. (See page(s) (p. 422))
accounts receivable ledger	Shows the account activity for each customer. (See page(s) (p. 432))
accounts receivable transactions	Credit transactions from customers. (See page(s) (p. 422))
activity items	An item class for time and billing. (See page(s) (p. 224))
ASCII	An acronym for American Standard Code for Information Interchange. A standard format for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files. (See page(s) (p. 584))
assets	The economic resources and other properties that a business owns. (See page(s) (p. 670))
audit trail	The path from the source document to the accounts. (See page(s) (p. 401))
average cost	A method of computing inventory. (See weighted-average method). (See page(s) (p. 390))
backing up	Saving your data to a floppy disk. (See page(s) (p. 15))
balance sheet	Lists the types and amounts of assets, liabilities, and equity as of a specific date. (See page(s) (p. 198))
bank reconciliation	The process of bringing the balance of the bank statement and the balance of the cash account into agreement. (See page(s) (p. 279))
batch posting	Journal entries are held in temporary storage on your disk and not made part of the permanent records of the company until you decide you are satisfied with them and select Post from the icon bar. After you post, the General Ledger and all other accounting reports are updated. (See page(s) (p. 106))
bitmap	Refers to the dots (pixels or picture elements) on the display window. (See page(s) (p. 569))
case sensitive	Refers to the use of lowercase and uppercase letters. When coding a customer or vendor, you must use either a capital or lowercase letter. For example, a vendor code that is A002 will not be recognized if a002 is typed. (See page(s) (p. 63))
cash disbursements journal	All payments of cash are recorded in the cash disbursements journal. In Peachtree, the Payments task is the cash disbursements journal. (See page(s) (p. 391))
cash receipts journal	In Peachtree the receipts task posts to the cash receipts journal. (See page(s) (p. 431))
charge items	An item class for time and billing. (See page(s) (p. 224))
chart of accounts	A list of all the accounts used by a company, showing the identifying number assigned to each account. PCA has over 70 sample charts of accounts. (See page(s) (p. 154))
coding system	A combination of letters and numbers that are used to identify customers and vendors. The coding system is case sensitive, for example, A002 is not the same as a002. (See case sensitive.) (See page(s) (p. 62))
command objects	Command objects are used by PCA to tell the program what to do next when printing forms. (See page(s) (p. 571))
credit memos	Refunds for merchandise that is returned by a customer. Also known as a credit invoice. (See page(s) (p. 117))
customer ledger	Shows account activity for each customer (See page(s) (p. 432))
data objects	A data object is either taken directly from information you have typed or derived from such information. (See page(s) (p. 570))
default	Information that displays in windows or information that is automatically used by the system. You can change the default by choosing another command. (See page(s) (p. 31))
desktop	Depending on how your computer is set up, various icons appear on your desktop when you start Windows. (See page(s) (p. 8))
dialog box	A window that appears when the system requires further information. You type information into dialog boxes to communicate with the program. Some dialog boxes display warnings and messages. (See page(s) (p. 30))
drill down	The act of following a path to its origin for further analysis. In certain Peachtree reports, you can click transactions to drill down to the task window. For example, from financial statements, you can drill down to the general ledger report; then you can drill down to the task window. (See page(s) (p. 209))
drop-down list	The down arrow means that this field contains a list of information from which you can make a selection. Many of PCA's windows will have drop down lists. When you click on the arrow next to a field, the list appears. You can press <Enter> or click your mouse on an item to select it from the list. (See page(s) (p. 11))
dynamic data exchange (DDE)	A method by which Windows programs (DDE) share data with each other. For instance, you could enter a formula into an Excel spreadsheet cell that would refer to a field of data in PCA such as the Total Gross Paid to all employees quarter-to-date. Whenever you used that spreadsheet in the future, that cell would be updated with the current data from PCA. (See page(s) (p. 614))
ellipsis (...)	A punctuation mark consisting of three successive periods (...). Choosing a menu item with an ellipsis opens a dialog box. See glossary item, dialog box. (See page(s) (p. 30))
equity	The difference between the assets and liabilities or what the business has left after the debts are paid. (See page(s) (p. 670))
exemptions	These are withholding allowances claimed by the employee. The number of exemptions or withholding allowances usually includes one for the employee, one for the employee's spouse, and one for each dependent. (See page(s) (p. 495))
expense tickets	Used to track and aid in the recovery of customer-related expenses. (See page(s) (p. 222))
exporting	Copies Peachtree data into a format that other programs can read and use. (See page(s) (p. 582))
external media	Examples of external media include floppy disks; CD-R; DVD-R; USB drive; Zip disks. External media of this type can be used for backing up Peachtree data. (See page(s) (p. 15))
FICA taxes	This deduction from wages is also called the social security tax and provides qualified workers who retire at age 62 or older with monthly payments from the federal government. A portion of this tax is for Medicare. (See Medicare.) (See page(s) (p. 496))
fields	An individual piece of data, for example, the account number for sales or a customer's name. (See page(s) (p. 582))
FIFO	First in, first out method of inventory assumes that the items in the beginning inventory are sold first. (See page(s) (p. 469))
files	A group of related records; for example, customer files and journal files. (See page(s) (p. 582))
filter	Filtering allows you to select specific types of activities and events. (See page(s) (p. 10))
global options	Settings that affect the entire program. When you set global options for one company, you set them for all companies. You can access these settings from the Options menu. (See page(s) (p. 33))
graphical user interface (GUI)	Consists of procedures which enable (GUI) you to interact with PCA. The key is the Windows environment: the menus, dialog boxes, and list boxes. A mouse simplifies use of the GUI, but it is not required. (See page(s) (p. 1))
group objects	Group objects are combined data objects arranged in columns. (See page(s) (p. 571))
HTML	HTML is an abbreviation for Hypertext Markup Language. Peachtree's Help topics are displayed in HTML. (See page(s) (p. 154))
icons	Small graphic symbols that represent an application or command. Icons appear on the screen when Windows programs are used: file folder, eraser, clock, hour-glass, etc. (See page(s) (p. 1))
icon bar	The icon bar shows pictures of commands or additional information that pertain to the window. Some icons are common to all windows while other icons are specific to a particular window. (See page(s) (p. 9))
importing	Translates data from other programs into a format that Peachtree can use. (See page(s) (p. 581))
Internet	The worldwide electronic communication network that allows for the sharing of information. To read about the differences between the Internet and the World Wide Web, go to www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp. (See page(s) (p. 42))
invoice	A bill that shows an itemized list of goods shipped or services rendered, stating quantities, prices, fees, and shipping charges. (See page(s) (p. 422))
landscape orientation	The direction of the page in which the long edge of the paper runs horizontally. (See page(s) (p. 562))
liabilities	The business' debts. (See page(s) (p. 670))
LIFO	Last in, first out method of inventory assumes that the last goods received are sold first. (See page(s) (p. 469))
line items	These rows appear on many of Peachtree's windows. On color monitors, a magenta line is placed around the row you select. (See page(s) (p. 10))
line objects	You can draw lines or rectangles on your forms. (See page(s) (p. 571))
lookup field	Lookup fields are indicated by an icon with a magnifying glass. When you are in the text field portion of the lookup field, the cursor changes to an I-bar with a plus sign and question mark, < I + ? >. In a lookup field, you can either select from a list of records, such as vendors, customers, accounts, etc. or you can type a new record. (See page(s) (p. 12))
macro	A series of commands and keystrokes that automate frequently performed tasks. (See page(s) (p. 615))
Medicare	A portion of FICA taxes (also called social security taxes) deducted from wages of qualified workers. Retirees receive medical benefits called Medicare after reaching age 65. (See page(s) (p. 496))
merchandise inventory	Includes all goods owned by the business and held for resale. (See page(s) (p. 469))
merchandising business	Retail stores that resell goods and/or perform services. (See page(s) (p. 469))
modem	The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also DSL (digital subscriber lines), wireless, and cable modems, as well as T-1 lines for faster connections. (See page(s) (p. 42))
mouse	A pointing device that is used to interact with images on the screen. The left mouse button is used in PCA. (See page(s) (p. 1))
net income	A net income results when revenues exceed expenses. (See page(s) (p. 199))
net loss	A net loss results when expenses exceed revenues. (See page(s) (p. 199))
option buttons	Circles in dialog boxes which toggle options on and off. Options signal an either or choice. For example, there are two option buttons on the Maintain Employees dialog box: Salary or Hourly pay. You select one or the other; you cannot select both. (See page(s) (p. 38))
payroll journal	In Peachtree, the Payroll Entry window is also the payroll journal. The Payroll Entry window posts to the General Ledger and to the Employee file. (See page(s) (p. 513))
PCA	Abbreviation for Peachtree Complete Accounting. (See page(s) (p. 1))
perpetual inventory	In a perpetual inventory system, an up-to-date record of inventory is maintained and the inventory account is revised each time a purchase or sale is made. (See page(s) (p. 153))
picture objects	Picture objects are any bitmapped graphic image created or captured in a program that supports OLE (object linked and embedded) native format. (See page(s) (p. 571))
portrait orientation	The direction of the page in which the long edge of the paper runs vertically. (See page(s) (p. 562))
posting	The process of transferring information from the journal to the ledger. (See page(s) (p. 237))
purchase discount	Cash discounts from vendors in return for early payment of an invoice, for example, 2% 10 days, net 30. (See page(s) (p. 51))
purchase journal	In the Purchase Journal, or Purchases/Receive Inventory window, you can enter invoices received from vendors or enter and print purchase orders. In manual accounting, a Purchase Journal is a multi-columnar journal in which all purchases on account are recorded. (See page(s) (p. 385))
purchase orders	The business form used by the purchasing department to place an order with a vendor. Purchase Orders, abbreviated P.O., authorize the vendor to ship the ordered merchandise at the stated price and terms. (See page(s) (p. 53))
queue	A list of files waiting to be printed. (See page(s) (p. 34))
radio buttons	Commands that can be turned on from a list of choices in a dialog box or window. (See page(s) (p. 38))
real-time posting	Journal transactions are posted to the General Ledger at the time they are entered and saved. Peachtree Software recommends real-time posting for networked computers. (See page(s) (p. 106))
records	A group of fields that contain information on one subject, for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal. (See page(s) (p. 582))
rectangle objects	You can draw lines or rectangles on your forms. Also called line objects. (See page(s) (p. 571))
restore	Previously backed up data can be restored or retrieved with the File, Restore selection. (See page(s) (p. 15))
sales discount	A cash discount that is offered to customers for early payment of their sales invoices. For example, Bellwether Garden Supply offers Tidmore Real Estate a 5% discount for payments received within 15 days of the invoice date. In PCA the discount period (number of days) and discount percentage can be changed. (See page(s) (p. 96))
sales journal	The Sales/Invoicing task in Peachtree is the sales journal. (See page(s) (p. 431))
service invoice	An alternative to the standard invoice. Use it when you want to create an invoice without inventory items. (See page(s) (p. 439))
shortcut keys	Enable you to perform some operations by pressing two or more keys at the same time. For example <Alt> + <F4> closes an application window. (See page(s) (p. 4))
source documents	Written evidence of a business transaction. Examples of source documents are sales invoices, purchase invoices, and a check register. (See page(s) (p. 240))
statement of financial position	Another name for a balance sheet. (See glossary item balance sheet.) (See page(s) (p. 198))
tabs	There are various tabs shown on Peachtree's windows. For example, in the Maintain Customers/Prospects window there are tabs for General, Sales Defaults, Payment Defaults, Custom Fields, and History. You can select one of these tabs to open a window so that more information will display about a customer. (See page(s) (p. 11))
taskbar	In Windows XP, the Start button and taskbar are located at the bottom of your screen. (See page(s) (p. 8))
text objects	Letters or characters you type on to a form. (See page(s) (p. 570))
time tickets	Used to record time-based activities such as research or consultations. A record of activities of either a vendor or an employee. (See page(s) (p. 222))
title bar	The top line of every window is a bar which contains the name of the application or menu in that window. (See page(s) (p. 7))
trackball	A device that works like a built-in mouse. (See page(s) (p. 1))
unearned revenue	A liability account used to report advance collections from customers. (See page(s) (p. 323))
vendor credit memos	Returns to vendors. (See page(s) (p. 75))
vendor ledger	Shows the account activity for each vendor. (See page(s) (p. 385))
vendors	In PCA, this term refers to businesses that offer credit for merchandise or assets purchased or expenses incurred. (See page(s) (p. 364))
W-2 forms	An annual report of an employee's wages subject to FICA and federal income tax that shows the amounts of these taxes that were withheld. (See page(s) (p. 496))
weighted-average method	This method of inventory pricing divides the cost of the inventory purchased by the quantity of merchandise purchased. This unit cost is multiplied by the ending inventory. (See page(s) (p. 390))
WIMP	The acronym, WIMP, stands for Windows, Icons, Menus, and Pull-downs. This acronym is used to describe the way personal computer software looks and works. (See page(s) (p. 1))
windows	A visual (instead of typographic) format for computer operations. (See page(s) (p. 1))
withholding allowances	Exemptions claimed by the employee. The number of exemptions or withholding allowances often includes one for the employee, one for the employee's spouse, and one for each dependent. (See page(s) (p. 495))
World Wide Web (WWW)	A way of accessing information over the Internet. To read about the differences between the Internet and the World Wide Web, go online to www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp (See page(s) (p. 42))