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The primary purpose of the cover letter is to allow a potential employer to determine whether it is worth their time to examine your résumé. Fundamentally the cover letter provides you with an opportunity to stand out and show an employer a personal side of you and what you have to offer. Although the résumé serves a number of valuable functions, the cover letter can also give you a stronger chance of obtaining an interview, let you explain to the employer why they should hire you, and identify specifically why you are interested in the position. The following materials should provide you with the appropriate guidelines for developing an effective cover letter to accompany your résumé. TipsThe only time that a cover letter is not required is when you are handing over your résumé to the employer during the interview. Thus, a cover letter is required any time you have not had previous contact with an employer, when you arrange an interview over the phone, and even if it was not required or mentioned in an advertisement.
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The résumé should be viewed as a marketing document that allows you to communicate your strengths and achievements to a potential employer. Thus you should consider the résumé to be your best potential tool for getting the job you desire. A résumé is not a career obituary or a description of your previous employment; it is about you and your previous performance in the positions you have held. You will want to focus specifically on the facts that support your achievements without telling your entire life story. Research suggests that potential employers typically spend only 10 to 20 seconds on each résumé, thus the formatting you use should provide the employer an opportunity to identify the most important information you want to convey. Tips
Skills Skills résumés are most effective when you plan to change careers or have little experience related to the position. The primary purpose of this type of résumé is to identify the skills you have that relate to the position rather than your work or education experience. Combination The combination résumé provides an employer with a description of your skills and abilities (e.g. work experience and education) and is often the most appropriate type of résumé to use. Employers often prefer this type of résumé because it provides a clearer picture of a potential employee's work history and provides answers to many questions employers have about prospective employees. Write a Résumé Download an MS Word template
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Research suggests that people in business spend more time in meetings than any other work activity; however, many ultimately find that most meetings are either unproductive primarily because the meeting was called prematurely or there was inadequate preparation. Often the eventual success or failure of any meeting is based on the amount of planning that occurs before it starts. Thus an agenda is utilized in most meetings to organize the flow of communication between group members and is created by the one most familiar with the purpose and rationale for conducting the meeting. Distributing an agenda prior to a meeting allows group members to prepare needed materials and/or to think critically about an issue when solving problems. Tips
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The memo is considered to be a "no-nonsense" document used in organizations and work groups to make general requests or to deliver a quick response to a specific question. They either have the purpose of informing recipients about new information or persuading them to take some form of action to accomplish a given task. In addition, memos provide a condensed version of a progress or lab report. A standard format is often utilized to allow a recipient to scan through the material as efficiently as possible and then respond in an orderly fashion. You should use a memo rather than a formal letter any time you are communicating with individuals inside an organization. Additionally, consider that these types of documents are posted and forwarded to a number of individuals, often increasing the size of the intended audience. Tips
Direct Memo Direct memos are used for the transfer of routine information and the relay of news to individuals in an organization (e.g., policy changes, price increases, product developments). This is the most common type of memo and often utilizes a format that identifies the most important points first and then provides supporting facts and details. Indirect Memo The indirect memo is appropriate to use when you want to first generate interest for a topic and then describe the action you wish to be taken. This form of memo utilizes an indirect organizational pattern to make appeals with supporting material and facts prior to identifying the desired conclusion or result. Combination Memo The combination memo is utilized to relay bad news and combines the direct and indirect memo methods. Write a Memo & Fax Download a fax MS Word template
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